Reimbursement of expenses

The refund request procedure requires fulfillment according to the following steps:

  1. fill in the “Request form” indicating details of each item of expenditure made with the relative amount (please use only the form that you can find on this page);
  2. submit an online request throught this link by attaching:
    1. the filled and signed “Request form”, previously converted into PDF;
    2. the poster of the conference and/or the paper presented;
    3. the documentation relating to the expenses made by the end of the reference year in which the expenses were made (for example, the receipts of the expenses made in 2022 must be presented to the Office by the end of 2022).

All these documents will be presented to the Academic Board for approval.

Please note:

  1. do not send duplicate/multiple copies of the same receipts;
  2. present the original expense receipts, or print the receipts only in the case of payments made online and/or by credit card;
  3. present nominal expense receipts: the expense receipts must be made out to the person requesting the reimbursement.
  4. If you have changed you IBAN number rembember to send us even the “Information Sheet

We suggest you to insert all your files, invoices and recepits into a .zip folder by following the procedure that you can find in this guide.

Procedure to create a .zip folder

All these documents must be sent to this office by the following two steps:

  1. Filling the link previously mentioned;
  2. By ordinary mail at Luiss Guido Carli, Viale Romania, 32 – Phd & Education Funding Office (Room 417).

The administrative procedures will start as soon as we received the documents both online and physically.